Operations
Meeting Preparation
Produce information about attendees, goals and context to ensure meeting success
Meeting Preparation is an agent designed to streamline meeting planning by gathering and presenting comprehensive information about attendees, meeting goals, and relevant context. As part of the Meeting Productivity Suite, it empowers employees to prepare efficiently, ensuring every meeting is purposeful and productive. By automating the collection of key details, the agent increases operational efficiency and supports better decision-making. Value is delivered through operational improvements, with ROI measured by preparation time saved, enhanced meeting effectiveness scores, and higher stakeholder satisfaction.
Agent Steps
1
Collect meeting details including date, time, agenda, and participants from calendar invites or scheduling tools
2
Gather attendee profiles, roles, and recent activity relevant to the meeting topic
3
Identify and summarize meeting goals and desired outcomes based on agenda and organizer input
4
Compile relevant documents, previous meeting notes, and contextual information for reference
5
Distribute a concise meeting preparation brief to all participants ahead of the meeting
6
Track preparation completion and gather feedback to improve future meeting readiness
Solution Themes
Target Outcomes
ROI Measurements
Preparation time saved
Meeting effectiveness score
Stakeholder satisfaction
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